Data Protection Notice
Data Protection Notice
One of your rights under EU law is to be informed when any organization processes (collects, uses, or stores) your personal data, also known as personal information. Additionally, you have the right to know the nature and purpose of the processing. Some of the services offered on our website require processing your personal data. In such cases, links are available on those pages directing you to the specific information about the processing contained in the relevant data protection notices.
Here we give you a general overview of how this website processes your personal data, including cookies and social media.
Your personal data and our website
- We collect your personal information only to the extent necessary to fulfill a precise purpose related to our tasks;
- We will use your personal data for direct marketing purposes;
- We do not reuse the information for another purpose that is different to the one stated;
- We put in place measures to guarantee that your data are kept up-to-date and processed securely;
- Under certain conditions outlined in law, we may disclose your information to third parties (such as the European Anti-Fraud Office, the Court of Auditors, or law enforcement authorities) if it is necessary and proportionate for lawful, specific purposes;
- You have the right to access your personal information, to have it corrected and the right to recourse; at any time if you believe your data protection rights have been breached;
- We do not keep your personal information for longer than necessary for the purposes for which we collected it;
- However, we may keep your information for a longer period for historical, statistical or scientific purposes with the appropriate safeguards in place.
Cookies are short text files stored on a user’s device (such as a computer, tablet or phone) by a website.
Cookies are used for the technical functioning of a website or for gathering statistics.
Cookies are also typically used to provide a more personalised experience for a user for example when an online service remembers your user profile without you having to login.
When you visit our website, we may collect some data on your browsing experience such as your IP address, the website page you visited, when you visited and the website page you were redirected from.
This information gathers aggregated and anonymous statistics to improve our services and enhance your user experience.
When you visit this website, we will keep the browser history of your visit for a maximum of 13 months. This information will then be deleted.
If you wish to remove your data from our anonymised, aggregated statistics, you can do so here.
Read our cookies information for more information about the types of cookies this website uses.
We use social media to present our work through widely used and contemporary channels.
Our use of social media is highlighted on this website.
For instance, you can watch videos we upload to our YouTube page and follow links from our website to Google, Twitter, Facebook and LinkedIn.
Our display of social media buttons does not set cookies to connect to those services when our website pages are loaded on your computer (or other devices) or from components embedded in our web pages.
Each social media channel has its own policy on how way they process your personal data when you access their sites. For example, if you choose to watch one of our videos on YouTube, you will be asked for explicit consent to accept YouTube cookies; if you look at our Twitter activity on Twitter, you will be asked for explicit consent to accept Twitter cookies; the same applies for Google, Facebook and LinkedIn.
If you have any concerns or questions about their use of your personal data, you should read their privacy policies before using them.
Which kinds of personal data do the website process?
We process the personal data submitted by website visitors. This will include names, contact details, and the content of the allegations (insofar as the latter qualify as personal data).
Who may receive my personal data?
The case file containing your personal data is accessible to relevant staff members. All-access to case files is logged.
What are my rights?
You are entitled to access the personal data we hold about you and to have them rectified where necessary. In certain cases, you also have the right to have your data blocked or erased or to object to their processing. For more information, please see Articles 13 to 19 of the Regulation.
Please get in touch with us using our contact form to exercise any of these rights. We will reply within three months. Please note that some restrictions under Article 20 of the Regulation may apply.
How long do you keep my data?
We keep log files – including your personal data – for up to two years.
Who can I contact?
You can contact us as follows:
You can find complete contact information on the website contact page.
The table on this page lists the cookies that this website uses and describes their purpose.
You will also find some more detail here about cookies relating to our social media channels and Google Analytics, the service we use for our statistics.
Social media cookies
We use social media platforms. Our presence in the Twitter, Facebook, Google, YouTube and LinkedIn communities strengthens our online presence and visibility.
- The website does not set cookies with the display of links to our social media channels when you are browsing our website;
- You can watch videos we upload (embed) to our YouTube page. You can also follow links from our website to social media platforms;
- In order to watch a video our website, a message will alert you that you need to accept YouTube cookies. YouTube has its own cookie and privacy policies over which we have no control. There is no installation of cookies from YouTube until you consent to YouTube cookies;
We use Google Analytics, a web analytics service provided by Google, Inc (“Google”). Google Analytics uses “cookies”, text files placed on your computer, to help the website analise how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.
In case of the IP anonymisation activation, Google will truncate/anonymise the last octet of the IP address for Member States of the European Union and other parties to the Agreement on the European Economic Area. Only in exceptional cases, the full IP address is sent to and shortened by Google servers in the USA.
On behalf of the website provider, Google will use this information to evaluate your use of the website, compile reports on website activity for website operators, and provide other services relating to website activity and internet usage to the website provider. Google will not associate your IP address with any other data held by Google.
By default, the browsing experience of website visitors is tracked by Google Analytics to produce anonimised statistics. Furthermore, you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available under https://tools.google.com/dlpage/gaoptout?hl=en. Please note that on this website, Google Analytics code is supplemented by “gat._anonymizeIp();” to ensure an anonimised collection of IP addresses (so called IP-masking).
Do not track preferences
Do not track is a function that allows visitors to opt-out from being tracked by websites for any purpose, including the use of analytics services, advertising networks and social platforms. Do not track options are available in several browsers including:
If you enable do not track in your web browser, Google Analytics will respect your choice. You will not be tracked. This is in addition to you opting out of the aggregation and analysis of data for our website statistics;
If you have disabled all cookies from your browser, we will still collect some general data about your browsing (e.g. a record of a visitor to our website) but they will be less accurate and your visit will not be tracked.
Funded by the European Union.
Grant Agreement No 101057971